Lots of people have to work out of two locations and some need to work out of their car-office. Managing multiple files between places can be tricky. It takes a little imagination and creativity to work out how to best resolve your specific challenges. Here are my 8 top tips for managing paperwork in multiple locations:
- Place your recurring actions and your projects in portable files – include an in-tray folder in with your recurring actions
- Have a good set of stationery and tools at each location – hole punch, stapler, label maker etc
- Keep one diary and have it with you at all times
- Create an “office” bag to use for things that need to be carried between office locations
- Duplicate your ready reference documents and keep one at each location
- Go paperless as much as possible and use folders on your computer or in the cloud to store information you need to access frequently
- Keep “leaving the office” checklists at both locations to remind yourself to take files, cables, chargers etc, to the next location
- Review your situation regularly any whenever a frustration pops up, find a creative way to resolve it.
I worked between two offices for 5 years and these tips really worked for me. Let me know your tips and tricks by adding comments to this blog.
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This article was written by MaryAnne Bennie BEd MBus is Australia’s organising guru, founder of in8 home office and life organising and creator of the Paper Flow® and in8®steps systems. She wrote Paper Flow your ultimate guide to making paperwork easy with Brigitte Hinneberg and her new book From Stuffed to Sorted will be released early in 2012.
MaryAnne is an engaging speaker and trainer and can be contacted at firstname.lastname@example.org or +61 (0)418 597 297
Paper Flow® is the registered trademark of MaryAnne Bennie and in8® is the registered trademark of in8 Pty Ltd. Copyright© 2012
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